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Serving Illinois Health Information Professionals

Archive for the ‘HSLI Governance’ Category

(via Linda Feinberg, NorthShore University HealthSystem)

Even though the 2020 HSLI Annual Conference will not take place in person, due to the ongoing COVID-19 pandemic, the Conference Planning Committee is still offering several online events for members to improve their knowledge of health sciences archives and receive the latest updates from the HSLI Board. Read below for more details.

On Thursday, November 12, from 12:00 to 2:00 PM,  attend the virtual CE session “Health Sciences Archives 101”. The presenter is Lisa A. Mix, who has worked in archives at several academic medical centers, including Johns Hopkins Medicine in Baltimore, the University of California San Francisco, and New York-Presbyterian/ Weill Cornell Medicine in New York. Attendees will learn about basic archives functions, including acquisitions and preservation. Other topics that the CE session will cover include privacy regulations, funding sources, and outreach, along with best practices and other strategies for adapting to the COVID-19 era.

A complete description of the session, along with a biography of the speaker, is available here. To register, please go here. There is no charge to attend, and non-members are welcome to participate, although they are encouraged to consider joining HSLI.

Then, on Friday, November 13, attend the virtual HSLI Business Meeting, from 10:00 AM to 12:00 PM. This event is open to all current HSLI members. (Registration is forthcoming; please watch the listserv and the website for details.) Attendees will receive updates from the HSLI officers and the chairs of the various committees on current HSLI activities and any plans for future initiatives. At the end of the meeting, the new officers will officially begin their terms.

Posted in 2020 Conference, Conferences, HSLI Board, HSLI Committees, HSLI Governance, Webinars | No Comments »

(via Elizabeth (Betsy) Sterner, Nominating and Elections Committee Chair)

HSLI Members,

This is a reminder that it is time to vote for your next HSLI Treasurer. We have two outstanding candidates running for office, Charlotte Beyer and Goeff Pettys. Please check your e-mail for their bios and the link to the ballot. The online ballot is quick and easy, so please cast your ballot by 5:00 PM CDT on Tuesday, October 6, 2020.

Please let me know if you have any trouble with the link. My e-mail address is esterner@govst.edu.

Thank you!

Posted in Calls and Requests, HSLI Board, HSLI Governance | No Comments »

Election for HSLI Treasurer is Now Open

(via Elizabeth (Betsy) Sterner, Nominating and Elections Committee Chair)

HSLI Members,

It is time to vote for your next HSLI Treasurer. We have two outstanding candidates running for office, Charlotte Beyer and Goeff Pettys. Please check your e-mail for their bios and the link to the ballot. The online ballot is quick and easy, so please cast your ballot by 5:00 PM CDT on Tuesday, October 6, 2020.

Please let me know if you have any trouble with the link. My e-mail address is esterner@govst.edu.

Thank you!

Posted in Calls and Requests, HSLI Board, HSLI Governance | No Comments »

(via Elizabeth (Betsy) Sterner, HSLI Nominating & Elections Committee Chair)

The HSLI office of Treasurer is the only office open for election in the fall of 2020. It is a two-year term. The duties of the Treasurer include the following responsibilities.

  • to keep a register of the paid members
  • to collect assessments, maintain the funds of the organization, and pay bills
  • to submit a financial report to the membership at the annual meeting
  • to fill out and submit Federal/State/or local forms required to run the organization/corporation

If interested, please contact me at esterner@govst.edu. Let me know by Tuesday, September 15. Include a short description of your professional experience and interests.

The election is tentatively scheduled for the last two weeks of September. Currently, Laura Wimmer (laura.wimmer@amitahealth.org) is finishing her second term as Treasurer. If interested, I recommend contacting Laura for her insight and details of the position.

Thank you for your interest.

Posted in Calls and Requests, HSLI Board, HSLI Governance | No Comments »

(via Elizabeth (Betsy) Sterner, HSLI Nominating & Elections Committee Chair)

The HSLI office of Treasurer is the only office open for election in the fall of 2020. It is a two-year term. The duties of the Treasurer include the following responsibilities.

  • to keep a register of the paid members
  • to collect assessments, maintain the funds of the organization, and pay bills
  • to submit a financial report to the membership at the annual meeting
  • to fill out and submit Federal/State/or local forms required to run the organization/corporation

If interested, please contact me at esterner@govst.edu. Let me know within the next two weeks (by Friday, September 11), if possible. Include a short description of your professional experience and interests.

The election is tentatively scheduled for the last two weeks of September. Currently, Laura Wimmer (laura.wimmer@amitahealth.org) is finishing her second term as Treasurer. If interested, I recommend contacting Laura for her insight and details of the position.

Thank you for your interest.

Posted in Calls and Requests, HSLI Board, HSLI Governance | No Comments »

Call for Candidates: HSLI Treasurer

(via Betsy Sterner, HSLI Nominating & Elections Committee Chair)

The HSLI office of Treasurer is the only office open for election in the fall of 2020. It is a two-year term. The duties include the following.

  • To keep a register of the paid members.
  • To collect assessments, maintain the funds of the organization, and pay bills.
  • To submit a financial report to the membership at the annual meeting.
  • To fill out and submit Federal/State/or local forms required to run the organization/corporation.

I’m asking for treasurer nominees and/or assistance identifying interested people. If interested, please include a short description of your professional experience and interests.

Please let me know if anyone is interested. You may contact me at esterner@govst.edu.

Posted in Calls and Requests, HSLI Board, HSLI Governance | No Comments »

2019 HSLI Officers Election and Committee Chairpersons Update

Congratulations to elected officers and incoming or outgoing chairpersons of HSLI committees.  Appreciation is extended to members who serve the organization in these roles.

In the 2019 officers election, the total number of 54 votes was submitted via the online survey.  Incoming are Cynthia Reynolds as president-elect,  and JJ Pionke is continuing as secretary. Continuing officers are Roy Jones as president and Laura Wimmer as treasurer.

Elizabeth Sterner is assuming chair of the Nominations and Election Committee, a position formerly held by Molly Horio.  Molly is moving into the role of chair for the Bylaws Committee, a position formerly held by Jeanne Sadlik.

A list of officers and committee chairs is on the HSLI website.

Posted in HSLI Board, HSLI Committees, HSLI Governance | No Comments »

The Conference Process, the Return of the A/V Elf, and the Importance of Shims

The Conference Planning Process

The HSLI conference planning process starts a few weeks after the last conference ends. The past year’s committee looks over the feedback on the conference to make decisions on the next conference. This is why it is important to submit your evaluation.

Sometimes we pick the city based on the conference survey. Sometimes we pick a place close to the current president. Sometimes the tourism board from a city will reach out to HSLI. We try to alternate between sites north of I-80 and south of I-80. Once a city is selected, the search for a hotel begins. The overworked souls that will lead the planning effort self-select early in the process. In 2018, Miranda and Roy, who both have years and years conference committee experience, led the effort.

For the past several years, members of the planning committee have traveled to review potential hotels in person. Our goal is to get the membership a comfortable space with good food at a low cost. We also interrogate hotel staff on special diet options and allergy notices on food.  We ask about options for vegetarians, vegans, gluten free, and ingredient labels. We ask to make sure our vegan friends won’t be served the same meal several times in a row.  We tour the meeting spaces and guest rooms. We ask about audio visual costs, get meeting room rental rates, and get catering menus. We ask about available dates to book the space. We ask about what kinds of tape we can use on the walls and floor.

Daneen has been our specialist on food for years. She works up a menu and gets food costs. The committee then considers the meeting facilities, guest room rates, A/V costs and rules, dates the hotel is available, and dates of other conferences. The date of the conference is in sometimes  determined by available dates at the chosen hotel.

Once the date is set, I set up the  bare bones of the conference website. At this point, all we have is a date, location, and hotel information. The committee picks the theme and a design logo draft is made. For the past few years I’ve designed the logo and the conference committee suggests changes until we get a mutually agreeable logo. The logo and theme go to Daneen so she can start recruiting exhibitors and vendors. They publicity committee sends out “save the date” notices.

The Continuing Education and Program committees begin working on possible speakers. They look at MLA CE  offerings and conference survey feedback for ideas. Again, it is very important to do the conference survey, especially if you chose not to attend because you didn’t find the programs interesting. We need members to make suggestions so we can find programs that are useful to them. Several rounds of brainstorming, phone calls, and scheduling ensue. Travel costs for speakers must be considered.

Once there is a rough idea of costs, the conference fee is set. The registration form is designed and I fight with PayPal to get the online payment system set up.  Michelle has done an amazing job managing registration for many years. Cynthia joined the registration committee with the 2017 conference. Registration payments are forwarded to Laura to deposit into the HSLI account.

The call for posters and the call for scholarships goes out and the publicity committee pushes announcements to many listservs and newsletters.  A/V needs for speakers and exhibitors are collected. Program information is added to the website. The committee holds conference calls to make sure everything is on track. The silent auction committee solicits donations and gets publicity out. Fran and Ramune found an amazing assortment of items this year.  All this happens in the months and weeks before the conference.

As you can see, there is a great deal of work that goes into the conference every year. Many conference committee members have served in the same role for many years. I encourage all HSLI members to consider serving on the conference planning committee. HSLI survives on members volunteering their time to keep the organization running.

Serving on the planning committee provides valuable event planning experience. If there wedding planning or large party planning in your future, conference planning committee experience is extremely valuable. You will learn how to effectively negotiate with hotels, do meal planning for large groups, wrangle audio visual needs, and possible even how to create table decorations. The beautiful table centerpieces for 2018 were supplied by Miranda. The vases were from her personal collection.

Running the Conference

The first night of the conference involves fine tuning arrangements with the hotel on room setup, getting the registration table set up, and unpacking all the stuff required to run the conference. Many years ago Jerry DeWitt created a conference emergency box that holds an array of office supplies, fasteners, and tape. This year Miranda upgraded the box to a rolling toolbox. The box lets us solve many problems on the fly without tracking down hotel staff.

In the original negotiations with the hotel for 2018, we planned to contract out the audio visual equipment. The hotel did not get a contractor, so Daneen borrowed all the A/V equipment from Western and personally transported it to Rockford. Reprising my role as the A/V elf from 2016, I did the most of the A/V setup. The hotel only had tall tables available to put the projectors on, so all the projectors had to be propped up in the back with impromptu shims. We used stacks of post-it notes and soup bowls. Additionally, some of the tables were missing a foot, so the tables were shimmed up with stacks of napkins.

 

My Take-Aways from the Conference

The conference committee does all this work so we can learn from each other and from our invited speakers. I greatly enjoyed Liesl’s fire extinguisher presentation. I’ve forwarded a summary to my library’s emergency committee and preservation committee.

From the keynote, I learned that there is tons of stuff happening at the national level that I knew nothing about. Further, from Erin’s presentation, I learned that I had personally defined data management was extremely narrow. Erin did an excellent job explaining how data management is a part of the research cycle.

I enjoyed seeing the creative social media messages that my classmates produced in Karen’s session. There was great information provided on dissemination methods. If you were not able to attend, check out her slides at https://digitalhub.northwestern.edu/files/89543ba0-fb1d-4691-93b1-e19772b577c7

And of course I greatly enjoyed getting to visit with everyone and meeting some new people!

 

The Conference Committee

Here is the full conference committee roster, give them all a big thank you!

Conference Co-Chairs 
Miranda Shake   Lakeview College of Nursing
Roy Jones   Retired

Continuing Education
Frances Drone-Silvers   Carle Foundation Hospital

Exhibitors
Eric Edwards   Illinois State Library
Daneen Richardson   Western Illinois University

Finance
Laura Wimmer   Presence Resurrection Medical Center

GMR Liaison
Jacqueline Leskovec NNLM GMR

Posters
Linda Feinberg   Northshore University HealthSystem – Evanston Hospital
Charlotte Beyer Rosalind Franklin University of Medicine & Science
Mary Pat Gordon FHN Memorial Hospital

Program
Linda Feinberg   Northshore University HealthSystem – Evanston Hospital

Publicity
Eric Edwards   Illinois State Library
Peg Burnette University of Illinois a t Urbana- Champaign Grainger Engineering Library Information Center
Ramune Kubilius   Northwestern University Feinberg School of Medicine

Reception
Daneen Richardson   Western Illinois University
Miranda Shake   Lakeview College of Nursing

Registration
Michelle Quinones   Graham Hospital School of Nursing
Cynthia Reynolds   University of Illinois at Chicago

Silent Auction
Fran Kovach   Retired
Ramune Kubilius   Northwestern University Feinberg School of Medicine

Speakers
Michelle Nielsen Ott Methodist College Library
Julie Dietrich Blessing Hospital Blessing Health Professions Library
Ramune Kubilius Northwestern University Feinberg School of Medicine

Website
Stacey Knight-Davis  Eastern Illinois University

 

Posted in 2018 Conference, HSLI Committees, Syed Maghrabi Scholarship | 1 Comment »

Legislative Update 06/06/18

Federal:

The EPA’s Science Advisory Board voted on May 31, 2018 to review two recent proposals by EPA administrator Scott Pruitt: (1) to require that only publicly-available data be used to make environmental regulations, and (2) to repeal the Obama-era Clean Power Plan. Since public health data are often restricted to protect patient privacy, there is concern regarding the implications for public health policies under this proposed rule. The public comment period, initially slated to close on May 30, is now open until Aug 16. Comments may be submitted here; search for Docket ID number EPA-HQ-OA-2018-0259. Read more about this coverage from Nature news and the EPA press release.

Posted in HSLI Committees, HSLI Governance, Legislation | No Comments »

Legislative Update, 05/24/2018

Federal:

MLA and AAHSL oppose the EPA’s Strengthening Transparency in Regulatory Science rule. Read the statement they submitted to the EPA. If the EPA rule is instated, loss of information including important datasets on the health impacts of lead may result.

The repeal of net neutrality is slated to go into effect June 11, 2018. Earlier this month, though, the Senate voted to block the FCC’s vote, and while 160 Congresspeople support the CRA, the House still needs to vote on the action. Tell your representative to support network neutrality by using this ALA action alert form.

State:

Want to help keep important pieces of our Illinois and National History in Springfield and available for public display?  You can read this article from the State Journal-Register to find out how you can give and help keep precious Lincoln artifacts in the collections at the Lincoln Presidential Library & Museum.  Find out more and check the status of the fund here or contact the Abraham Lincoln Presidential Library Foundation.

Posted in HSLI Committees, HSLI Governance, Legislation | No Comments »