Health Science Librarians of Ilinois

HSLI Newsletter

Serving Illinois Health Information Professionals

Archive for the ‘Conferences’ Category

(on behalf of the HSLI Conference Planning Committee)

Have something you want to share? By popular demand, lightning talks are back for the Health Science Librarians of Illinois (HSLI) 2019 Annual Conference, which will take place from Wednesday, September 11, to Friday, September 13, at the I Hotel and Conference Center in Champaign, IL. The afternoon of Thursday, September 12, has been set aside for sharing experiences, best practices, or how lemonade was made out of lemons! Each presenter will be allotted 5-10 minutes, depending on the number of abstracts that are accepted. There will be ample time afterwards for Q&A and lively discussion.

Lightning talks are guaranteed to spark creative ideas that we can all borrow and adapt to our own libraries. Please consider sharing your expertise or story. To apply, submit an abstract of no more than 200 words to Charlotte Beyer ( by Friday, July 26. Notification of acceptance will be sent by Monday, August 5, after the Lightning Talk Subcommittee reviews the submissions. Co-authored presentations are acceptable, though there should be no more than two presenting authors. The presenting author(s) must register for, and plan on attending, the Conference.

More information about the Conference is available at Watch for upcoming announcements on Conference and hotel registration, among other topics.

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Do you have a poster that you will be presenting at MLA? If so, you might consider submitting a poster proposal for the 2019 Health Science Librarians of Illinois (HSLI) Annual Conference. This year’s Conference, “Going Forward, Looking Back”, will be held at the I Hotel and Conference Center in Champaign, IL from Wednesday, September 11, to Friday, September 13, 2019. The Conference celebrates HSLI’s 40th anniversary.

More details about poster and lightning talk proposal submissions, along with other program details, will be forthcoming. Please check the Conference website for updates.

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Are you interested in learning about, or presenting on, the latest trends and practices in librarianship, while networking with colleagues from across the state? Do you have a special interest in health and medical librarianship? Please join the Health Science Librarians of Illinois for their 2019 Annual Conference. The event will take place from Wednesday, September 11, to Friday, September 13, at the I Hotel and Conference Center in Champaign, IL. The Conference theme will be “Going Forward, Looking Back”, as HSLI celebrate its 40th anniversary. Watch for additional information soon about the Conference program, along with calls for presentations and poster sessions.

For background on the Health Science Librarians of Illinois as an organization, please go here. Information on last year’s Conference is available here. The Conference Planning Committee will update the page with information for this year’s event as it becomes available.

If you have any questions, please contact Eric Edwards, Publicity Chair for the HSLI Conference Planning Committee, at We hope to see you in Champaign this September!

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Evelyn Cunico, MA, MS/LIS, is the creator and editor of the monthly blog at  Her report about her experience at the HSLI annual conference is shared.

Thank You

As a recipient of the Health Science Librarians of Illinois (HSLI) 2018 Syed Maghrabi Scholarship, I would like to thank the HSLI 2018 Conference Planning Committee, the Syed Maghrabi Scholarship Committee, and everyone who participates in the Silent Auction, whose proceeds benefit the HSLI Scholarship Fund.

2018 HSLI Annual Conference Highlights Collaboration and Data Management

Collaboration, Communication, and Data Management are among the most important skills across all fields according to the Association of College and Research Libraries 2016 and 2018 Reports on Top Trends in Academic Libraries.

The HSLI 2018 Annual Conference, with its theme Rivers of Data, Streams of Knowledge, invited Continuing Education Presenters who targeted these skills.

Building Partnerships with Faculty, Clinicians, and other Stakeholders was presented by Gwen Wilson, MLS, Health Informatics Librarian, Mabee Library, Washburn University, Topeka, KS.

Encouraging her audience to think strategically about building partnerships, Gwen discussed Key Factors for Successful Partnerships. For example, Gwen reminded us that Establishing Common Ground is a winning strategy.

Barriers to successful partnerships may include limited time, silos (tight-knit groups), or lack of clear direction. Success relies on patience and persistence.

Gwen recommended the following article.  Giesecke, Joan. The Value of Partnerships: Building New Partnerships for Success. Journal of Library Administration. Volume 52, Issue 01 (2012), pages 36-52.

Data Management: Why It Matters and What You Can Do about It was presented by Erin Foster, MSLS, Data Services Librarian, Indiana University School of Medicine, Ruth Lilly Medical Library. Erin is a former National Library of Medicine (NLM) fellow.

As Information Specialists, we have a key role in helping practitioners and the public manage and share data they produce and use.

Erin discussed national and state level initiatives that inform local data management efforts. One initiative is the National Institutes of Health CD2H Initiative. The National Center for Data to Health (CD2H) aims to promote data reuse and collaboration.

To build a workforce for data-driven research, the National Library of Medicine (NLM) enhances Workforce Development opportunities by offering data management courses for medical librarians, providers, researchers, and staff. In general, I find NLM courses on information topics to be very useful.

Erin recommended the following website.  NNLM RD3: Resources for Data-Driven Discovery

Managing Your Online Scholarly Identity was presented by Peg Burnette, Assistant Professor and Biomedical Sciences Librarian, University of Illinois, Urbana-Champaign (UIUC), and her team, which included Erin Kerby, UIUC Veterinary Medicine Librarian, and Amada Avery, a UIUC iSchool graduate student

Peg’s session served as an overview of options available to professionals for sharing ideas and publications. It was meant to get people thinking strategically about how they are represented online.

Peg and her team discussed Tools for Scholarship (such as Mendeley), Identity Tools (such as ORCID), Social Media Tools (such as blogs), and Research Information Management (such as Pure). For example, this HSLI Newsletter blog is a good way to share ideas and manage a professional identity.

Peg recommended the following article.  Barbour, Kim and David Marshall. The Academic Online: Constructing Persona through the World Wide Web. First Monday, Peer Reviewed Journal on the Internet. Volume 17, Number 09 (September 03, 2012).

Dissemination in Action: Communicating in a Digital World was presented by Karen E. Gutzman, MA, MSLS, Digital Innovations Specialist, Galter Health Sciences Library and Learning Center, Northwestern University, Feinberg School of Medicine, Chicago.

Increasingly, librarians are involved in tracking research dissemination and impact. Karen’s session provided a background on dissemination and demonstrated the practical application of a variety of tools.

The session included details such as, exploring social media platforms used to disseminate research, writing plain language research summaries, optimizing outputs for discoverability by search engines, and exploring tools that track alternative metrics. This information prompted me to browse the Galter website on Altmetrics.

Browse the following website.  Galter Health Sciences Library. Using Alternative Metrics to Tell Your Science Story.


Eric Edwards presented the Illinois State Library Update and the Illinois Association of College and Research Libraries Update. Eric, who is the new IACRL President for 2018-19, said that IACRL is looking for opportunities to collaborate with other library organizations, including HSLI. Eric asked that we contact him with ideas at

Joining us by Skype, Jacqueline Leskovec presented the NNLM/GMR Update. Staff from the Reaching Across Illinois Library System (RAILS) and the Illinois Heartland Library System (IHLS) presented in-person updates.

Lightning Talks 

Although I did not attend the Lightning Talks, I appreciated Nancy’s Reception, as it gave me an opportunity to network. By chance, I chatted with Liesl Cottrell from Resurrection University about how librarians came to the rescue when a fire extinguisher exploded. Whew!


Before Nancy’s Reception, I took a group Sunset Walk along the river. I also enjoyed the Burpee Museum presentation during the reception.

What a terrific 2018 HSLI Annual Conference! Thank You, Everyone!

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The Conference Process, the Return of the A/V Elf, and the Importance of Shims

The Conference Planning Process

The HSLI conference planning process starts a few weeks after the last conference ends. The past year’s committee looks over the feedback on the conference to make decisions on the next conference. This is why it is important to submit your evaluation.

Sometimes we pick the city based on the conference survey. Sometimes we pick a place close to the current president. Sometimes the tourism board from a city will reach out to HSLI. We try to alternate between sites north of I-80 and south of I-80. Once a city is selected, the search for a hotel begins. The overworked souls that will lead the planning effort self-select early in the process. In 2018, Miranda and Roy, who both have years and years conference committee experience, led the effort.

For the past several years, members of the planning committee have traveled to review potential hotels in person. Our goal is to get the membership a comfortable space with good food at a low cost. We also interrogate hotel staff on special diet options and allergy notices on food.  We ask about options for vegetarians, vegans, gluten free, and ingredient labels. We ask to make sure our vegan friends won’t be served the same meal several times in a row.  We tour the meeting spaces and guest rooms. We ask about audio visual costs, get meeting room rental rates, and get catering menus. We ask about available dates to book the space. We ask about what kinds of tape we can use on the walls and floor.

Daneen has been our specialist on food for years. She works up a menu and gets food costs. The committee then considers the meeting facilities, guest room rates, A/V costs and rules, dates the hotel is available, and dates of other conferences. The date of the conference is in sometimes  determined by available dates at the chosen hotel.

Once the date is set, I set up the  bare bones of the conference website. At this point, all we have is a date, location, and hotel information. The committee picks the theme and a design logo draft is made. For the past few years I’ve designed the logo and the conference committee suggests changes until we get a mutually agreeable logo. The logo and theme go to Daneen so she can start recruiting exhibitors and vendors. They publicity committee sends out “save the date” notices.

The Continuing Education and Program committees begin working on possible speakers. They look at MLA CE  offerings and conference survey feedback for ideas. Again, it is very important to do the conference survey, especially if you chose not to attend because you didn’t find the programs interesting. We need members to make suggestions so we can find programs that are useful to them. Several rounds of brainstorming, phone calls, and scheduling ensue. Travel costs for speakers must be considered.

Once there is a rough idea of costs, the conference fee is set. The registration form is designed and I fight with PayPal to get the online payment system set up.  Michelle has done an amazing job managing registration for many years. Cynthia joined the registration committee with the 2017 conference. Registration payments are forwarded to Laura to deposit into the HSLI account.

The call for posters and the call for scholarships goes out and the publicity committee pushes announcements to many listservs and newsletters.  A/V needs for speakers and exhibitors are collected. Program information is added to the website. The committee holds conference calls to make sure everything is on track. The silent auction committee solicits donations and gets publicity out. Fran and Ramune found an amazing assortment of items this year.  All this happens in the months and weeks before the conference.

As you can see, there is a great deal of work that goes into the conference every year. Many conference committee members have served in the same role for many years. I encourage all HSLI members to consider serving on the conference planning committee. HSLI survives on members volunteering their time to keep the organization running.

Serving on the planning committee provides valuable event planning experience. If there wedding planning or large party planning in your future, conference planning committee experience is extremely valuable. You will learn how to effectively negotiate with hotels, do meal planning for large groups, wrangle audio visual needs, and possible even how to create table decorations. The beautiful table centerpieces for 2018 were supplied by Miranda. The vases were from her personal collection.

Running the Conference

The first night of the conference involves fine tuning arrangements with the hotel on room setup, getting the registration table set up, and unpacking all the stuff required to run the conference. Many years ago Jerry DeWitt created a conference emergency box that holds an array of office supplies, fasteners, and tape. This year Miranda upgraded the box to a rolling toolbox. The box lets us solve many problems on the fly without tracking down hotel staff.

In the original negotiations with the hotel for 2018, we planned to contract out the audio visual equipment. The hotel did not get a contractor, so Daneen borrowed all the A/V equipment from Western and personally transported it to Rockford. Reprising my role as the A/V elf from 2016, I did the most of the A/V setup. The hotel only had tall tables available to put the projectors on, so all the projectors had to be propped up in the back with impromptu shims. We used stacks of post-it notes and soup bowls. Additionally, some of the tables were missing a foot, so the tables were shimmed up with stacks of napkins.


My Take-Aways from the Conference

The conference committee does all this work so we can learn from each other and from our invited speakers. I greatly enjoyed Liesl’s fire extinguisher presentation. I’ve forwarded a summary to my library’s emergency committee and preservation committee.

From the keynote, I learned that there is tons of stuff happening at the national level that I knew nothing about. Further, from Erin’s presentation, I learned that I had personally defined data management was extremely narrow. Erin did an excellent job explaining how data management is a part of the research cycle.

I enjoyed seeing the creative social media messages that my classmates produced in Karen’s session. There was great information provided on dissemination methods. If you were not able to attend, check out her slides at

And of course I greatly enjoyed getting to visit with everyone and meeting some new people!


The Conference Committee

Here is the full conference committee roster, give them all a big thank you!

Conference Co-Chairs 
Miranda Shake   Lakeview College of Nursing
Roy Jones   Retired

Continuing Education
Frances Drone-Silvers   Carle Foundation Hospital

Eric Edwards   Illinois State Library
Daneen Richardson   Western Illinois University

Laura Wimmer   Presence Resurrection Medical Center

GMR Liaison
Jacqueline Leskovec NNLM GMR

Linda Feinberg   Northshore University HealthSystem – Evanston Hospital
Charlotte Beyer Rosalind Franklin University of Medicine & Science
Mary Pat Gordon FHN Memorial Hospital

Linda Feinberg   Northshore University HealthSystem – Evanston Hospital

Eric Edwards   Illinois State Library
Peg Burnette University of Illinois a t Urbana- Champaign Grainger Engineering Library Information Center
Ramune Kubilius   Northwestern University Feinberg School of Medicine

Daneen Richardson   Western Illinois University
Miranda Shake   Lakeview College of Nursing

Michelle Quinones   Graham Hospital School of Nursing
Cynthia Reynolds   University of Illinois at Chicago

Silent Auction
Fran Kovach   Retired
Ramune Kubilius   Northwestern University Feinberg School of Medicine

Michelle Nielsen Ott Methodist College Library
Julie Dietrich Blessing Hospital Blessing Health Professions Library
Ramune Kubilius Northwestern University Feinberg School of Medicine

Stacey Knight-Davis  Eastern Illinois University


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On behalf of our members, the HSLI Conference Planning Committee extends a thank you to the NN/LM – GMR for the Professional Development Award that funded three valuable continuing education sessions at HSLI’s 2018 conference. A story and photos about the education funded by the award are at the GMR website.



Posted in 2018 Conference, Awards, Grants, and Scholarships (non-HSLI), Continuing Education, Greater Midwest Region NN/LM | No Comments »

Reminder: HSLI Member Survey–Conference Feedback

(via Miranda Shake, HSLI Past President)

The conference planning committee is surveying all HSLI members for feedback on conferences.

If you attended the 2018 meeting, the survey includes questions specific to the 2018 conference. The survey should take about 7 minutes to complete.

If you did not attend the 2018 conference we still want you to take the survey! There are questions about what you want in future CE and how to make the conference more useful to you. The survey should take 3 minutes or less if you did not attend the 2018 conference

Go to the survey:

Please try to complete the survey by October 17th so your voice can be heard.
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Kirstin Duffin – 2018 Syed Maghrabi Scholarship Recipient: Conference Report

Kirstin Duffin, MS, MLIS, is a reference librarian in Booth Library of Eastern Illinois University.  Her report about her experience at the HSLI annual conference is shared.

As a recipient of the 2018 Syed Maghrabi Scholarship to attend the HSLI conference this year, I would like to offer my thanks: to the scholarship review committee, to those who donate to the scholarship fund, and to the memory of Syed Maghrabi. HSLI 2018: Rivers of Data, Streams of Knowledge was the third HSLI conference I’ve attended. To me, the highlights of HSLI Annual are: (1) the ease with which I am able to connect with librarians, and (2) the programming that is relevant across sectors – as an academic science liaison librarian, I feel like I fit right in. The theme of this year’s conference – data management – proves this cross-sector relevance.

Librarians, myself included, are needing to add familiarity with data management to our jack-of-all-trades skill set. To this end, Dr. Kristi Holmes’ keynote address discussed ways librarians can assist in the research life cycle. Her suggestions both to set incremental goals (today, next week, this year) to advance one’s awareness about data management and to develop a communication plan resonated with me. I am a firm believer in articulating goals to help focus my work. Today, I might read an article about data management; next week, I might talk with a science faculty member about how they manage their data and whether our institutional repository would be of use to their needs.

In both break-out sessions that I attended, participants were asked to write down our goals. (Yay, more goal setting! I have found that this time for self-reflection really helps in my ability to bring home what I learn at conferences.) In Data Management in the Wild, Erin Foster asked us to consider where there are gaps in the data services we provide and what resources we might need to develop the services we provide. For a more comprehensive view of data management services, I will be browsing the book she recommended, Margaret Henderson’s Data Management: A Practical Guide for Librarians (2017).

In Building Partnerships with Faculty, Clinicians and Other Stakeholders, Gwen Wilson helped attendees develop an action plan to take back to our own institutions. Participants brainstormed opportunities for partnerships and considered suggestions for overcoming barriers and sustaining partnerships. The goals I set for myself are to be strategic and intentional in fostering partnerships. Our teaching faculty are overwhelmed by their workload. Not everyone has the time to devote to developing a relationship with their librarian. By serving on relevant committees, making myself visible by roaming the halls of the departments or attending departmental events, and reaching out to new faculty and faculty developing new programs and courses, I see where I can target my efforts to improve my successes in building partnerships. By engaging faculty in conversations, I can offer more targeted recommendations for appropriate library services for their needs. I also valued our discussion about self-care and recognizing when we’ve burned the candle at both ends; as librarians, we don’t have to overburden ourselves with outreach, but we do need to participate.

New to the conference program this year, four librarians provided quick tips in rapid succession during their lightning talks. Thanks to Cynthia Ehret Snyder, Liesl Cottrell, Emily Gilbert, and Ramune Kubilius for energizing us late in the day on Thursday. I especially enjoyed hearing Emily’s experience in working exclusively with online programs and her suggestions for reaching out to faculty.

This year, I presented a poster, “Improve ILL Workflows with this OA Search Tool,” and I was grateful to have the chance to talk with so many colleagues who stopped by to learn about this research. I will be using feedback from our discussions to inform the manuscript that I’ll be writing on the same topic. As the Legislative Committee co-chair, I presented this year’s legislative report during the board and business meetings. Tracking legislative news isn’t something I’m naturally inclined to do, so serving as co-chair has been a nice incentive to intentionally browse headlines every few weeks and report on pressing legislative issues.

Thanks to the members of the conference planning committee. Rivers of Data, Streams of Knowledge was yet another enjoyable HSLI conference.

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2018 HSLI Conference Program Now Available

The 2018 Health Science Librarians of Illinois Annual Conference is less than a week away! This year’s event will take place from Wednesday, September 26, to Friday, September 28, at Cliffbreakers Riverside Hotel & Conference Center (also known as Riverview Inn & Suites) in Rockford, IL. There is still time to register. (The early-bird deadline has passed.)

If you are already planning to attend and want to schedule your time at the Conference (or, if you haven’t decided yet, but want to see what professional-development and networking opportunities are available), the program is now on the website, and it is also available for download as a PDF. Some of the highlights of the Conference schedule are listed below.

  • keynote address on Thursday morning: “Thirsting for Knowledge: Opportunities for Librarians in the Age of Data” (speaker is Kristi L. Holmes, PhD, who is the Director of Galter Health Sciences Library & Learning Center at Northwestern University’s Feinberg School of Medicine)
  • four CE sessions, two apiece on Thursday afternoon and Friday morning (cost is included with registration)
  • NEW!: Lightning Talks, featuring brief discussions of issues related  to health sciences librarianship (Thursday afternoon)
  • on Thursday evening, take a break from attending formal sessions to enjoy Nancy’s Reception, featuring food, exhibitors, poster presentations, and a silent auction

For general questions about the Annual Conference or the Health Science Librarians of Illinois organization, please e-mail Eric Edwards, Chair of the 2018 HSLI Annual Conference Publicity Subcommittee: <>. You may also learn more on the Conference page of the HSLI  website.   

Again, we hope to see you in Rockford from September 26 to 28! 

–The HSLI 2018 Publicity Subcommittee   

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Early registration for the 2018 Health Sciences Librarians of Illinois Annual Conference ends Wednesday, September 12th. After that date, there will be a $25 late fee assessed to register.   

Please follow this link for online Conference registration using PayPal, or you may download the PDF form from the registration page and mail it, with a check payable to HSLI. You will be able to sign up for your Conference CEs, the mentor/mentee program, food choices, and dietary restrictions. Please refer to the registration form for the various rates and options. Notes: Continuing-education courses are included in the cost of registration, and there is a $6.00 surcharge for registering online. 

The 2018 Health Science Librarians of Illinois Annual Conference will take place from Wednesday, September 26, to Friday, September 28. The Conference, with its theme, “Rivers of Data, Streams of Knowledge”, will feature continuing-education opportunities, invited speakers, poster sessions and lightning talks, and a vendor showcase, along with networking opportunities for library and information science professionals and students alike. To book your hotel stay at The Cliffbreakers Hotel & Conference Center (also known as Riverview Inn & Suites), please call 1-815-282-3033 or visit the website.

Should you have any questions or comments, please contact Eric Edwards, Chair of the HSLI Annual Conference Publicity Subcommittee, or visit the HSLI Conference website. 

-HSLI Annual Conference 2018 Publicity Subcommittee 

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